Save hours on analysis, reporting, and stakeholder communication with these ready-to-use Business Analyst ChatGPT prompt templates.
If you’re a business analyst juggling between stakeholder meetings, data models, and requirement documents—these ChatGPT prompts will supercharge your workflow. Designed for real-world use, these prompts help with everything from creating user stories and summarizing insights to building business cases and writing professional BRDs. Whether you’re working on Agile projects or process optimization, these AI prompt templates give you a productivity edge. Perfect for entry-level analysts to senior strategists looking to work faster and smarter.
Act as a professional business analyst. You’ve just conducted a stakeholder interview about a new product feature. Summarize the key points including business goals, pain points, user expectations, constraints, and KPIs in a clear and concise way.
Input:
- Interview Transcript: [Paste here]
- Feature Area: [e.g., Payments, Onboarding]
Output format:
- Objective:
- Key Pain Points:
- Feature Requirements:
- Risks & Constraints:
- KPIs/Success Metrics:
Act as a senior business analyst. Create a detailed BRD (Business Requirements Document) for the following project:
Project Name: [Enter project name]
Business Objective: [Explain goal]
Stakeholders: [List stakeholders]
Requirements: [List as bullet points]
Constraints: [e.g., budget, timeline]
Output format:
- Executive Summary
- Business Objectives
- Scope
- Functional Requirements
- Non-Functional Requirements
- Constraints & Assumptions
- Success Criteria
Act as a Business Analyst in an Agile team. Convert the following feature descriptions into clear, actionable user stories using the standard format: “As a [user], I want [feature] so that [benefit].” Include acceptance criteria.
Feature Description:
[Paste feature description]
Output:
- User Story 1: ...
- Acceptance Criteria:
- User Story 2: ...
- Acceptance Criteria:
Act as a strategic business analyst. Conduct a SWOT analysis for the following business idea or product.
Business Idea/Product: [Insert idea]
Output format:
- Strengths
- Weaknesses
- Opportunities
- Threats
Act as a business analyst. Write a business case for the following proposal, including benefits, ROI analysis, risks, and executive summary.
Project Title: [Enter]
Problem Statement: [Enter]
Proposed Solution: [Enter]
Timeline: [Enter]
Estimated Budget: [Enter]
Output:
- Executive Summary
- Problem/Opportunity
- Proposed Solution
- Benefits & ROI
- Risks & Mitigations
- Cost Estimate
- Timeline
- Recommendation
Act as a professional business analyst planning a requirement gathering phase. Create a requirements elicitation plan for the following project:
Project Name: [Enter]
Stakeholders: [List names]
Scope: [Short summary]
Constraints: [List any known]
Output:
- Objectives
- Stakeholder List
- Techniques (e.g., interviews, workshops)
- Timeline
- Tools to be used
- Expected Deliverables
Act as a business analyst tasked with creating an executive summary for a data report. Use persuasive, concise language that translates data into business impact.
Input:
- Key Data Insights: [Paste findings]
- Target Executive Role: [e.g., CTO, CMO]
Output:
- 3–5 bullet points summarizing findings
- Strategic implications
- Actionable recommendations
Act as a business analyst. Define SMART KPIs for a new business project.
Project Goal: [Enter goal]
Target Market or Team: [e.g., marketing team, HR department]
Output format:
- KPI Name
- Description
- Measurement Formula
- Frequency
- Owner
Act as a business analyst. Generate a simple risk assessment matrix for the following project based on input risks.
Project Name: [Enter]
Risks: [List risks]
Output:
| Risk | Likelihood (Low/Medium/High) | Impact (Low/Medium/High) | Mitigation Strategy |
|------|------------------------------|---------------------------|----------------------|
Act as a business analyst conducting a competitor benchmarking analysis. Compare your product/service with 3 competitors across key business metrics.
Your Product/Service: [Name]
Competitors: [List up to 3]
Metrics to Compare: [e.g., pricing, features, market share]
Output format:
| Metric | Your Product | Competitor A | Competitor B | Competitor C |
|--------------|--------------|---------------|--------------|--------------|
| Pricing | | | | |
| Features | | | | |
| Market Share | | | | |
Copy, paste, and dominate your BA game with these prompts. Try them now—no fluff, just results.
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