10 AI Meeting Tools to Improve Team Collaboration in 2025
Transform your meetings with AI tools that handle notes, summaries, and follow-ups—so your team can focus on decisions, not distractions.
Meetings should drive clarity and alignment—but too often, they do the opposite. Notes get lost, action items are forgotten, and people leave the call unsure of what to do next. Add multiple time zones, back-to-back calls, and hybrid work, and you’ve got the perfect recipe for inefficiency.
That’s why AI meeting tools are gaining momentum in 2025. These platforms automate transcription, summarize discussions, track decisions, and even sync action items into your project management or CRM tools. Instead of relying on scattered memory and manual notes, teams can trust these assistants to capture every important detail.
Let’s break down what AI meeting software does, the categories available, and then explore 10 of the best AI meeting assistants in 2025 that can genuinely improve team productivity.
What Are AI Meeting Tools?
At their core, AI meeting tools combine speech recognition, machine learning, and natural language processing to turn spoken conversations into usable, structured data.
Here’s what makes them valuable:
Accurate transcription: Conversations are converted into searchable text.
Automatic summaries: Action items, key decisions, and questions are extracted.
Collaboration features: Notes can be shared instantly with team members.
Integrations: Syncs with CRMs (like Salesforce), project tools (like Jira), or calendars.
Multi-language support: Global teams can collaborate without barriers.
Security options: From SOC 2 compliance to self-hosted, privacy-focused tools.
They’re no longer just “note-taking bots”—many now act as AI copilots that analyze conversations, update systems, and provide insights.
For background reading, you can also check Large Language Models (LLMs) since most of these tools are powered by LLM-based transcription models.
Types of AI Meeting Assistants
Different organizations have different needs, and meeting software has adapted accordingly:
1. By Deployment
Bot-based: A bot joins as a participant and records audio/video.
Native integrations: Built directly into platforms like Zoom or Google Meet.
Manual uploads: Users upload recordings for processing after the meeting.
2. By Interaction Style
Passive assistants: Run quietly, auto-recording without prompts.
Interactive assistants: Allow queries like, “What did Sarah say about budget?”
Embedded copilots: Go further by drafting emails, updating CRMs, or offering coaching.
This hybrid model ensures flexibility for startups, SMBs, and large enterprises alike.
The 10 Best AI Meeting Tools for 2025
Here’s the detailed breakdown.
1. Fireflies.ai
Fireflies.ai is often the first name mentioned when discussing AI note-taking. It’s built for scalable use across startups and enterprises, offering transcription, summaries, and integrations that cover nearly every workflow.
Why It Stands Out:
Its AI Notetaker can auto-join meetings directly from calendars, eliminating manual setup.
Supports 100+ languages with accurate speaker identification, making it ideal for international teams.
Offers deep search across transcripts—down to exact sentences and timestamps.
Extra Perks:
Integrates with platforms like Zoom, Google Meet, Slack, Salesforce, and RingCentral.
Audio and video uploads (MP3, MP4, WAV, M4A) for post-meeting processing.
Smart filters extract tasks, metrics, and budget mentions automatically.
Pricing:
Free plan available
Pro: $10 (annual) / $18 (monthly)
Business: $19 (annual) / $29 (monthly)
Enterprise: $39 (annual)
Fireflies is best for teams that run frequent client or internal calls and need quick ways to reference past conversations.
2. Read.ai
Read.ai positions itself as more than just a meeting recorder. It captures conversations across meetings, emails, and chats, turning them into a centralized knowledge base.
Why It Stands Out:
Its Search Copilot helps teams find answers across conversations, documents, and apps instantly.
Works across Zoom, Google Meet, Microsoft Teams, Gmail, Outlook, and Slack.
Designed for knowledge-heavy teams that need unified records.
Extra Perks:
CRM integrations with Salesforce, HubSpot, Notion, and Jira.
Chrome extension for quick in-browser use.
SOC II compliance ensures enterprise-level data security.
Pricing:
Free plan available
Pro: $15 (annual) / $19.75 (monthly)
Enterprise: $22.50 (annual) / $29.75 (monthly)
Enterprise+: $29.75 (annual) / $39.75 (monthly)
Perfect for distributed teams who struggle with fragmented communication across multiple channels.
3. Krisp
Krisp is unique because it focuses on voice clarity first, transcription second. Its AI models clean up audio in real time, making meetings distraction-free.
Why It Stands Out:
Industry-leading noise cancellation, removing background sounds, echoes, and even other voices.
Real-time accent translation makes global collaboration smoother.
Provides SDKs for developers to embed its voice AI into custom apps.
Extra Perks:
Works without bots—compatible across all major communication platforms.
Used globally for billions of voice minutes every month.
Pricing:
Free plan available
Pro: $16 (annual) / $8 (monthly)
Business: $15 (annual) / $30 (monthly)
Enterprise: Custom
Krisp is ideal for call centers, remote-first teams, and customer support departments.
4. Notta
Notta is a powerful transcription-focused platform with multilingual capabilities, supporting 58 languages.
Why It Stands Out:
Handles bilingual meetings, useful for multilingual regions.
Turns recordings into searchable text, summaries, and action items.
Exports in TXT, DOCX, PDF, and SRT formats.
Extra Perks:
Syncs with calendars for automated scheduling.
Integrates with Zoom, Meet, Slack, and Salesforce.
Strong highlighting and note-sharing features for teams.
Pricing:
Free plan available
Pro: $8.17 (annual) / $13.49 (monthly)
Business: $16 (annual) / $27.99 (monthly)
Enterprise: Custom
A great fit for education, consulting, and international business teams.
5. Meetily
Meetily stands out as an open-source, privacy-first meeting assistant. Unlike most SaaS tools, all processing happens locally on your device.
Why It Stands Out:
Transparent and customizable—developers can modify the source code.
Ideal for organizations with strict compliance rules.
Bot-free operation for more discreet recording.
Extra Perks:
Supports Zoom, Meet, and Teams.
Lightweight design, no heavy cloud processing.
Pricing:
Free under MIT License
Enterprise version available with custom pricing
Meetily is best for governments, research institutions, and privacy-sensitive companies.
6. tl;dv
tl;dv (“too long; didn’t view”) is built for summaries and analytics across sales and customer-facing meetings.
Why It Stands Out:
Provides insights into customer objections and product feedback.
Generates training clips for onboarding and coaching.
GDPR-compliant with strong encryption.
Extra Perks:
Integrates with 5,000+ apps via Zapier.
Tracks sales playbook adherence and objection handling.
Pricing:
Free plan available
Pro: $18 (annual) / $29 (monthly)
Business: $39 (annual) / $65 (monthly)
Enterprise: Custom
Best for sales teams and customer success teams that want insights beyond transcription.
7. Otter
Otter has become one of the most widely used meeting transcription tools. What makes it stand out is its AI chat interface.
Why It Stands Out:
You can query meeting notes with natural questions like, “What was the deadline for the website project?”
Offers role-specific features for sales, recruiting, and media.
Collaborative editing allows multiple people to refine notes.
Extra Perks:
Integrates with Slack, Notion, HubSpot, Salesforce, and Jira.
Provides live transcription in Zoom, Meet, and Teams.
Pricing:
Free plan available
Pro: $8.33 (annual) / $16.99 (monthly)
Business: $20 (annual) / $30 (monthly)
Enterprise: Custom
Otter is perfect for teams that need searchable, interactive notes post-meeting.
8. Fathom
Fathom keeps things simple: record, summarize, and share meeting insights.
Why It Stands Out:
Generates transcripts with time-stamped speaker attribution.
Translation and transcription across 28+ languages.
Lets users clip highlights and share specific moments.
Extra Perks:
Syncs notes into Google Docs, Salesforce, and HubSpot.
Designed for both solo users and teams.
Pricing:
Free plan available
Premium: $15 (annual) / $19 (monthly)
Team: $19 (annual) / $29 (monthly)
Team Pro: $29 (annual) / $39 (monthly)
Best for small to medium teams that want fast, reliable summaries without complexity.
9. Circleback
Circleback is designed as a centralized knowledge hub for meeting content.
Why It Stands Out:
Records both online and offline meetings—rare among AI assistants.
Handles transcription in 100+ languages with technical vocabulary support.
Offers easy task sync with popular productivity tools.
Extra Perks:
Works with Salesforce, HubSpot, Outlook, Slack, and Notion.
Imports past recordings for transcription.
Pricing:
7-day free trial
Individual: $25 (annual) / $20.83 (monthly)
Team: $25 (annual) / $30 (monthly)
Enterprise: Custom
A good fit for teams that want one searchable place for all meeting content.
10. Avoma
Avoma takes things a step further, offering AI meeting intelligence plus revenue analytics.
Why It Stands Out:
Combines transcription with CRM data entry, pipeline analysis, and coaching.
Real-time transcription in 75+ languages.
Provides call scoring and talk-pattern analysis for performance improvement.
Extra Perks:
Lead routing and scheduling built-in.
Great for sales-driven organizations that want both meeting notes and performance analytics.
Pricing:
14-day free trial
Startup: $19 (annual) / $29 (monthly)
Organization: $29 monthly
Enterprise: $39 (annual)
Avoma is best for sales teams and customer success teams looking for revenue-focused insights.
Frequently Asked Questions (FAQs)
Do AI assistants support Zoom and Google Meet?
Yes, most tools integrate directly with Zoom, Google Meet, and Microsoft Teams. Some use bots to join calls, while others use browser or native integrations.
How secure are these tools?
Many tools include SOC 2 compliance, end-to-end encryption, and single sign-on (SSO). For stricter privacy, open-source solutions like Meetily process everything locally.
Can these tools replace human note-takers completely?
For routine meetings, yes. However, for high-level discussions where context matters, many teams use AI notes as a base and then refine manually.
Final Thoughts
Meetings no longer need to feel like a black hole for productivity. The right AI assistant can handle transcription, track decisions, and integrate insights directly into your workflow. From Fireflies for scalable note-taking to Avoma for revenue intelligence or Meetily for privacy-first teams, there’s a tool for every need.
To continue exploring how AI is shaping productivity and collaboration, you might also like:
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