Reclaim.ai
AI calendar scheduling tool that protects focus time and reduces meetings.
Reclaim.ai Review: AI Calendar Tool That Defends Your Focus Time
Modern work calendars are broken. Meetings expand without control, focus time gets pushed aside, and even basic needs like lunch or uninterrupted work are treated as optional. Most professionals don’t lack productivity tools—they lack control over their time. Manually blocking calendars fails because priorities shift daily, meetings override personal rules, and constant rescheduling creates friction. Traditional calendars show availability but don’t protect it.
Reclaim.ai addresses this by acting as an intelligent scheduling layer on top of your existing calendar. Instead of asking users to constantly rearrange events, Reclaim applies priority-based rules. It automatically defends focus time, reschedules flexible tasks and habits when conflicts arise, and optimizes internal meetings without breaking availability. The result is a calendar that adapts in real time, keeps work balanced, and preserves uninterrupted time without manual effort.
Quick Summary
Reclaim.ai is an AI calendar tool designed to automatically protect focus time, schedule tasks, habits, and internal meetings directly inside Google Calendar and Outlook.
Is it worth using? Yes, for professionals in meeting-heavy teams who struggle to find uninterrupted work time.
Who should use it? Knowledge workers, managers, engineers, and teams overwhelmed by internal meetings.
Who should avoid it? Solopreneurs, freelancers, or users looking for a full task or project management system.
Verdict Summary
Best for
Teams with frequent internal meetings
Professionals who need protected focus time
Companies improving meeting culture and time discipline
Not for
Users wanting deep task management
Heavy external-meeting workflows
People replacing Google Calendar entirely
Overall Rating: ⭐⭐⭐⭐☆ (4.3 / 5)
Reclaim.ai works best as an intelligent scheduling layer, not as a replacement for your calendar or project tools.
What Is Reclaim.ai?
Reclaim.ai is an AI-powered calendar optimization tool that sits on top of Google Calendar and Outlook Calendar. Its primary job is to automatically block, move, and defend time for focus work, habits, tasks, and meetings based on your priorities.
Instead of asking users to manually time-block, Reclaim.ai uses scheduling rules. You define what matters—deep work, lunch breaks, recurring habits—and the system dynamically rearranges flexible events when meetings or priorities change.
This makes it especially useful in organizations where meetings slowly consume every open hour.
How Reclaim.ai Works
Reclaim connects to your calendar and applies priority-based scheduling rules:
You set focus time goals, habits, and task priorities
Meetings and conflicts appear on your calendar
Reclaim automatically shifts flexible blocks
Focus time stays protected without manual edits
The system continuously adjusts in the background, keeping your calendar usable without constant micromanagement.
Key Features
Focus Time Protection – Automatically defends deep work blocks
AI-Powered Habits – Flexible recurring events like lunch or exercise
Task Scheduling – Syncs tasks from tools like Asana, Jira, Todoist
Smart Meetings – Finds optimal times for internal meetings
Scheduling Links – AI-based availability links for booking
Calendar Sync – Prevents conflicts across multiple calendars
Buffer Time – Auto-adds breaks and transition time
Slack Status Sync – Reflects calendar status in Slack
Team Analytics – Visibility into meeting load and focus time
Real-World Use Cases
Engineering teams blocking uninterrupted coding time
Managers scheduling recurring 1:1s without conflicts
Marketing teams balancing meetings with campaign execution
Remote teams reducing context switching
HR and Operations tracking meeting overload trends
Pros and Cons
| Pros | Cons |
|---|---|
| Protects focus time automatically | No full task management |
| Works inside Google & Outlook Calendar | Limited external meeting optimization |
| Strong for internal meetings | No native mobile app |
| Flexible habits and buffers | Reporting insights feel surface-level |
| Useful free plan available | Not ideal for solo workflows |
Pricing & Plans
Reclaim.ai uses a clear per-seat pricing model that scales with team size while keeping core value accessible on the free plan.
Lite (Free Forever): 1 user, basic scheduling range, 1 habit, limited integrations, unlimited tasks and buffer time.
Starter ($10/seat/month): Up to 10 users, extended scheduling range, unlimited focus time, habits, integrations, analytics, and smart meetings.
Business ($15/seat/month): Up to 100 users, unlimited scheduling links and smart meetings, delegated access, webhooks, and full analytics.
Enterprise ($22/seat/month): 100+ users with SSO, SCIM, advanced security, and dedicated support.
Best Alternatives & Comparisons
Clockwise – Similar focus on internal meetings and calendar optimization
Motion – Stronger task and project management, higher cost
Calendly – Better for external scheduling, lacks focus protection
Sunsama / Akiflow – Daily planners with deeper task workflows
Reclaim.ai fits best when meetings are the main productivity blocker.
Frequently Asked Questions (FAQ)
Yes. Reclaim.ai offers a free plan with focus time, habits, and calendar protection.
Yes. It integrates directly with Google Calendar and Outlook Calendar.
No. It schedules tasks but relies on integrations for task creation and structure.
Yes. Teams benefit most through smart meetings, shared focus policies, and analytics.
No. Reclaim.ai states it does not train AI models on user data.
Final Recommendation
Reclaim.ai is a practical choice for teams buried in meetings who need focus time to survive the workweek. It does not try to replace your tools. It fixes one specific problem—time fragmentation—and does it well.
If meetings control your calendar, Reclaim.ai gives that control back with minimal setup.
Next steps:
Compare Reclaim.ai with Motion or Clockwise
